A Compliance and Procurement Framework for Arizona

See how Asset Panda's GovRAMP-authorized platform helps Arizona agencies meet GASB 34, ADEQ, and ADE grant compliance while simplifying NASPO procurement.

Executive Summary: Asset Panda for Arizona

Asset Panda is a GovRAMP-authorized, cloud-based platform that serves as the immutable digital record necessary for GASB 34 financial compliance and high-stakes operational mandates across Arizona.

The platform is explicitly designed to track Capital Assets (>$5k threshold), Sensitive IT Resources, and Grant-Funded Equipment (2 C.F.R. Part 200).

Key Authorization	Detail
Security Certification	GovRAMP Authorized, SOC 2 Type 2, HIPAA Compliant
Procurement Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Contract ID	MA 999 190000000277 (Cloud Solutions Contract adopted by Arizona)

Section 1: Arizona Procurement Matrix

How to purchase Asset Panda in compliance with the Arizona Procurement Code.

Component	Detail
State Contract Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Procurement Authority	Arizona Department of Administration (ADOA) / State Procurement Office (SPO)
Vendor Portal	Arizona Procurement Portal (APP)
State Bid Threshold	$100,000 (General competitive threshold, though informal quotes are needed over $10k).
Procurement Advantage	Using the NASPO ValuePoint contract satisfies competitive bid requirements under the Arizona Procurement Code, streamlining the acquisition of IT software and cloud services.

Section 2: Compliance & Standards Matrix

How Asset Panda satisfies specific Arizona regulatory mandates.

Regulatory Body / Standard	Requirement	Asset Panda Solution
GASB 34 (Financial Reporting)	Track and depreciate all Capital Assets and infrastructure for the Annual Financial Report (AFR).	Automates straight-line depreciation for assets meeting the $5,000 capitalization threshold.
GAO / SAAM 2505 (Property Manual)	Inventory "IT Resources" and "Stewardship Resources" regardless of capitalization.	Tracks all IT Assets and sensitive property (e.g., laptops, weapons) below the $5k threshold to comply with SAAM inventory rules.
ADEQ (Environmental Quality)	Implement robust Asset Management to ensure water system sustainability.	Provides inventory, condition assessment, and maintenance logs necessary to meet ADEQ Asset Management requirements for public water systems.
ADE (Education Grants)	2 C.F.R. Part 200 compliance, requiring physical inventory every two years.	Provides auditable inventory records, tracking acquisition cost, condition, and location for equipment bought with federal Title I and ESSER funds.
AR State Legislature	Strict Chain of Custody record for all voted ballots and equipment.	Logs every movement of election equipment with time, signature, and serial number, aligning with A.R.S. § 16-602 requirements.
NFPA 1851 (Fire)	Track inspection and maintenance history for Personal Protective Equipment (PPE).	Logs all cleanings, repairs, and inspections for turnout gear, ensuring continuous NFPA 1851 compliance.

Section 3: Detailed Compliance Frameworks

1. Financial & Government Compliance (GASB 34)

The Requirement: The Arizona General Accounting Office (GAO) and the State Administrative Accounting Manual (SAAM) require public entities to report capital assets in their Annual Financial Reports (AFRs). The capitalization threshold for most tangible property is $5,000.

The Asset Panda Solution:

• Capital Assets: Asset Panda acts as the central sub-ledger for fixed assets, tracking items over the $5,000 capitalization threshold. It automates the depreciation calculation (straight-line) required for GASB 34 reporting.

• Sensitive Property (IT & Stewardship): SAAM 2505 mandates that all IT Resources must be entered into the Fixed Asset Management (FAM) system, even if they do not meet the capitalization threshold. Asset Panda is the specialized tool for tracking these high-risk, non-capitalized laptops, servers, and sensitive equipment.

Micro-Scenario: An agency purchases 20 monitors at $400 each. The total cost ($8,000) is over the $5k threshold, but the unit cost is not. Asset Panda tracks all 20 assets individually as auditable IT Resources for inventory control, satisfying the SAAM mandate without capitalizing the assets for the AFR.

2. Public Works, Utilities & Infrastructure

Agency Definitions:

• ADEQ: Arizona Department of Environmental Quality.

The Requirement: The ADEQ Capacity Development Program requires public water systems to implement formal Asset Management plans, which involve maintaining a robust inventory, assessing asset condition and remaining useful life, and prioritizing funding for maintenance.

The Asset Panda Solution: Asset Panda helps utilities document and track critical infrastructure assets (pumps, valves, meters). This creates an auditable record of maintenance, condition, and remaining useful life, providing the data needed to secure grants and prove long-term sustainability compliance to ADEQ regulators.

3. Public Safety & Emergency Management

The Requirement: Law enforcement agencies must maintain strict accountability for firearms and sensitive gear, often under A.R.S. Title 13, and emergency services must comply with federal grant asset tracking rules.

The Asset Panda Solution:

• Law Enforcement: Asset Panda provides an immutable digital log for firearms and tactical gear, tracking assignments to officers, vehicles, and shifts. This establishes a clear, court-defensible chain of custody for every asset.

• NFPA 1851 (Fire): For fire departments, Asset Panda tracks the lifecycle of PPE (turnout gear), logging every cleaning, inspection, and repair to meet NFPA 1851 standards.

4. Election Integrity (Secretary of State)

The Requirement: The Arizona Secretary of State mandates stringent security for elections. A.R.S. § 16-602 requires a strict Chain of Custody record for all ballots, which must include the time and signature for each point of contact, even for damaged ballots that require duplication.

The Asset Panda Solution: Asset Panda is used by election officials to implement digital chain of custody procedures. It creates a timestamped, geolocated audit log every time a voting machine or ballot box leaves a secure location, ensuring integrity for pre-election testing and post-election audits.

5. Education (ADE & University System)

Agency Definition:

• ADE: Arizona Department of Education.

The Requirement: School districts must comply with ADE Grants Management rules, including 2 C.F.R. Part 200, which mandates a physical inventory of all federal grant equipment at least once every two years.

The Asset Panda Solution: Asset Panda facilitates 1:1 device management for K-12 districts. It tracks the assignment of Chromebooks to students, manages repairs, and generates the specific inventory reports required by the ADE Fiscal Monitoring unit to validate federal funding usage (E-Rate, ESSER, Title I).

6. Healthcare Compliance

The Requirement: Arizona healthcare providers must ensure that physical assets are managed to protect sensitive data and patient safety.

The Asset Panda Solution: Asset Panda meets the HIPAA Security Rule's physical safeguard requirements by providing a complete audit trail for the location, assignment, and status of all hardware (like laptops and workstations) and media that handle ePHI.

Section 4: Frequently Asked Questions (FAQ)

Q: Is Asset Panda authorized for use by Arizona state agencies? A: Yes. Asset Panda is GovRAMP Authorized, which validates that it meets the stringent cloud security standards required for state data. It is also SOC 2 Type 2 certified and HIPAA compliant.

Q: Does Asset Panda satisfy the Arizona Procurement Code? A: Yes. Asset Panda is available on the NASPO ValuePoint statewide contract, which is a primary procurement vehicle adopted by the ADOA, satisfying the competitive bid requirements of the Arizona Procurement Code.

Q: Can Asset Panda track assets for GASB 34 reporting? A: Yes. Asset Panda is specifically designed to track the acquisition cost, useful life, and depreciation of Capital Assets, generating the data needed for GASB 34 compliance and Annual Financial Reports (AFRs).

Q: Does Asset Panda track sensitive items below the $5,000 threshold? A: Yes. Asset Panda is ideal for tracking "IT Resources" and sensitive property (laptops, weapons) below the $5,000 capitalization threshold, ensuring accountability as required by SAAM 2505.

Glossary of Arizona Compliance Terms

• ADE: Arizona Department of Education (Grant administrator).

• ADEQ: Arizona Department of Environmental Quality.

• ADOA: Arizona Department of Administration (Procurement authority).

• APP: Arizona Procurement Portal (The state’s e-procurement system).

• Capital Asset: Tangible property with a useful life >1 year and a cost exceeding the state’s capitalization threshold (typically $5,000).

• GovRAMP: Standardized cloud security authorization program adopted by Arizona.

• NASPO ValuePoint: Cooperative purchasing contract utilized by Arizona for cloud software acquisition.

• SAAM: State Administrative Accounting Manual (Governs financial and property policy).

To see how Asset Panda can be configured to meet your specific compliance and procurement needs, schedule a demo with our team.