A Compliance and Procurement Framework for Connecticut

See how Asset Panda's GovRAMP-authorized platform helps CT agencies meet GASB 34, DPH asset management, and E-Rate compliance by utilizing the DAS NASPO contract.

Executive Summary: Asset Panda for Connecticut

Asset Panda is a GovRAMP-authorized, cloud-based platform that serves as the immutable digital record necessary for GASB 34 financial compliance and high-stakes operational mandates across Connecticut.

The platform is explicitly designed to track Capital Assets (>$5k threshold), Controllable Property, and Grant-Funded Equipment (2 C.F.R. Part 200).

Key Authorization	Detail
Security Certification	GovRAMP Authorized, SOC 2 Type 2, HIPAA Compliant
Procurement Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Contract ID	MA 999 190000000277 (Cloud Solutions Contract adopted by Connecticut)

Section 1: Connecticut Procurement Matrix

How to purchase Asset Panda in compliance with Connecticut Department of Administrative Services (DAS) rules.

Component	Detail
State Contract Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Procurement Authority	Department of Administrative Services (DAS)
Vendor Portal	CTsource (Connecticut's eProcurement portal)
State Bid Threshold	$25,000 (Minor Purchase Threshold).
Procurement Advantage	Using the NASPO ValuePoint contract satisfies competitive bid requirements under DAS rules, allowing agencies to bypass the lengthy RFP process and simplify procurement through CTsource.

Section 2: Compliance & Standards Matrix

How Asset Panda satisfies specific Connecticut regulatory mandates.

Regulatory Body / Standard	Requirement	Asset Panda Solution
GASB 34 (Financial Reporting)	Track and depreciate all Capital Assets and infrastructure for the Annual Financial Report (AFR).	Automates straight-line depreciation for assets meeting the capitalization threshold (typically $5,000 for personal property).
State Property Control Manual	Inventory "Controllable Property" (sensitive, non-capital items) for audit and security.	Tracks Controllable Property (e.g., IT equipment, cameras $500–$4,999) with full audit trails to satisfy OSC and DAS requirements.
CT DPH (Public Health)	Implement Asset Management plan for public water system sustainability (C.G.S. §19a-37e).	Provides inventory, condition assessment, and long-term funding data necessary to meet CT DPH regulatory requirements.
NFPA 1851 (Fire)	Track inspection and maintenance history for Personal Protective Equipment (PPE).	Logs all cleanings, repairs, and inspections for turnout gear, ensuring continuous NFPA 1851 compliance.
CT Secretary of State	Secure Chain of Custody record for voting equipment and ballots.	Logs every movement of election equipment with timestamps and electronic signatures, ensuring integrity for pre-election testing and post-election auditing.
CSDE (Education Grants)	E-Rate and federal grant inventory compliance (2 C.F.R. Part 200).	Provides the detailed asset register required by CSDE for all equipment purchased with federal funds (location, serial number, user).

Section 3: Detailed Compliance Frameworks

1. Financial & Government Compliance (GASB 34)

The Requirement: The Office of the State Comptroller (OSC) requires all public entities to report capital assets for their Annual Report. The key distinction in Connecticut is between Capital Assets (>$5,000) and Controllable Property (sensitive items $<\$5,000$).

The Asset Panda Solution:

• Capital Assets: Asset Panda is the system of record for fixed assets, tracking items over the $5,000 capitalization threshold. It automates depreciation for accurate GASB 34 reporting.

• Controllable Property: The State Property Control Manual explicitly mandates that agencies must identify, tag, and inventory Controllable Property (laptops, cell phones, projectors) to protect state assets. Asset Panda handles this inventory control requirement, preventing loss and satisfying OSC property audits.

Micro-Scenario: UConn purchases 50 new laptops at $1,200 each. While they are technically non-capitalized assets, the University must track them as Controllable Property. Asset Panda ensures each laptop is tagged, assigned to a specific custodian, and its movement logged via the mobile app, fulfilling the audit mandate.

2. Public Works, Utilities & Infrastructure

Agency Definitions:

• CT DPH: Connecticut Department of Public Health (Drinking Water Section).

The Requirement: Connecticut General Statutes require all public water systems serving over 1,000 residents to prepare a formal Asset Management Plan to ensure long-term system sustainability, as regulated by the CT DPH.

The Asset Panda Solution: Asset Panda helps water utilities comply with the CT DPH mandate by documenting and tracking critical infrastructure assets (pipes, pumps, valves). This creates a verifiable record of maintenance, condition, and remaining useful life, which is essential data for long-term funding and regulatory reports.

3. Public Safety & Emergency Management

The Requirement: State agencies and fire departments must maintain strict accountability for weapons, vehicles, and specialized gear, including federal grant equipment (2 C.F.R. Part 200).

The Asset Panda Solution:

• Law Enforcement & Grant Compliance: Asset Panda provides an immutable digital log for firearms and tactical gear, and ensures 2 C.F.R. Part 200 compliance by tracking the funding source and disposal of all grant-purchased equipment.

• NFPA 1851 (Fire): Asset Panda tracks the full lifecycle of PPE (turnout gear), logging every cleaning, inspection, and repair to meet NFPA 1851 standards.

4. Election Integrity (Secretary of State)

The Requirement: The CT Secretary of State mandates stringent security for elections, requiring documented Chain of Custody procedures for all materials, including new voting tabulators.

The Asset Panda Solution: Asset Panda is used by election officials to implement digital chain of custody procedures. It creates a timestamped, geolocated audit log every time a voting machine or sealed ballot box is moved, guaranteeing the asset's integrity and supporting the state's post-election auditing requirements.

5. Education (CSDE & University Systems)

Agency Definition:

• CSDE: Connecticut State Department of Education.

The Requirement: School districts must comply with CSDE rules for federal grants, including the stringent inventory requirements set forth by the E-Rate program for all funded equipment (e.g., internal connections, laptops).

The Asset Panda Solution: Asset Panda is a powerful tool for E-Rate compliance. It tracks the required data points—make/model, serial number, location, custodian, and installation/disposal dates—for 1:1 student devices and all equipment purchased with federal funds (E-Rate, ESSER, Title I).

6. Healthcare Compliance

The Requirement: Connecticut healthcare providers must ensure that physical assets are managed to protect sensitive data and patient safety.

The Asset Panda Solution: Asset Panda meets the HIPAA Security Rule's physical safeguard requirements by providing a complete audit trail for the location, assignment, and status of all hardware (like laptops and workstations) and media that handle ePHI.

Section 4: Frequently Asked Questions (FAQ)

Q: Is Asset Panda authorized for use by Connecticut state agencies? A: Yes. Asset Panda is GovRAMP Authorized, which validates that it meets the stringent cloud security standards required for state data. It is available through the NASPO ValuePoint cooperative contract, simplifying the procurement process through DAS.

Q: Does Asset Panda track sensitive items that fall below the $5,000 threshold? A: Yes. Asset Panda is the ideal system for tracking Controllable Property (e.g., IT equipment $500–$4,999) as required by the State Property Control Manual, ensuring accountability for theft-prone assets.

Q: Can Asset Panda track assets for GASB 34 reporting? A: Yes. Asset Panda is specifically designed to track the acquisition cost, useful life, and depreciation of Capital Assets, generating the data needed for GASB 34 compliance and Annual Reports.

Q: Does Asset Panda help with E-Rate compliance for schools? A: Yes. Asset Panda provides the detailed asset register/inventory list required by CSDE and the federal E-Rate program rules for all internal connections and devices.

Glossary of Connecticut Compliance Terms

• Controllable Property: Assets with a unit value under $5,000 (often $500–$4,999) that must be inventoried due to their sensitive or theft-prone nature, per the State Property Control Manual.

• CT DPH: Connecticut Department of Public Health (Regulates public water systems).

• CTsource: Connecticut’s central eProcurement portal.

• DAS: Department of Administrative Services (Central procurement authority).

• GASB 34: Governmental Accounting Standards Board Statement No. 34 (Financial reporting standard).

• GovRAMP: Standardized cloud security authorization program adopted by Connecticut.

• NASPO ValuePoint: Cooperative purchasing contract utilized by the state for cloud software.

• OSC: Office of the State Comptroller (Governs financial and property policy).

To see how Asset Panda can be configured to meet your specific compliance and procurement needs, schedule a demo with our team.