A Compliance and Procurement Framework for Delaware

See how Asset Panda helps DE agencies meet GASB 34, DNREC asset management, and DOE E-Rate compliance while simplifying NASPO procurement via MyMarketplace.

Executive Summary: Asset Panda for Delaware

Asset Panda is a GovRAMP-authorized, cloud-based platform that serves as the immutable digital record necessary for GASB 34 financial compliance and high-stakes operational mandates across Delaware.

The platform is explicitly designed to track Capital Assets (>$5k threshold), Controllable Items, and Grant-Funded Equipment (2 C.F.R. Part 200).

Key Authorization	Detail
Security Certification	SOC 2 Type 2, HIPAA Compliant (GovRAMP status pending adoption by Delaware)
Procurement Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Contract ID	MA 999 190000000277 (Cloud Solutions Contract adopted by Delaware)

Section 1: Delaware Procurement Matrix

How to purchase Asset Panda in compliance with Delaware Government Support Services (GSS) rules.

Component	Detail
State Contract Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Procurement Authority	Government Support Services (GSS) / Office of Management and Budget (OMB)
Vendor Portal	MyMarketplace (Delaware's eProcurement portal)
Procurement Advantage	Using the NASPO ValuePoint contract satisfies competitive bid requirements under Delaware state regulations, streamlining the acquisition of IT software and cloud services through MyMarketplace.

Section 2: Compliance & Standards Matrix

How Asset Panda satisfies specific Delaware regulatory mandates.

Regulatory Body / Standard	Requirement	Asset Panda Solution
GASB 34 (Financial Reporting)	Track and depreciate all Capital Assets and infrastructure for the Annual Financial Report (AFR).	Automates straight-line depreciation for assets meeting the capitalization threshold (typically $5,000 for personal property).
Budget & Accounting Policy Manual	Inventory "Controllable Items" (sensitive, non-capital items) for audit and security.	Tracks Controllable Items (e.g., weapons, IT equipment $<\$5k$) with full audit trails to prevent loss and satisfy state policy.
DNREC/DHSS (Asset Management)	Prepare formal Asset Management Plan to secure funding for water system sustainability.	Provides inventory, condition assessment, and long-term funding data necessary to meet DNREC/DHSS regulatory requirements for water utilities.
NFPA 1851 (Fire)	Track inspection and maintenance history for Personal Protective Equipment (PPE).	Logs all cleanings, repairs, and inspections for turnout gear, ensuring continuous NFPA 1851 compliance.
DE Department of Elections	Secure Chain of Custody record for voting equipment and ballots.	Logs every movement of election equipment with timestamps and electronic signatures, ensuring integrity for pre-election testing and post-election auditing.
DE Department of Education	E-Rate and federal grant inventory compliance (2 C.F.R. Part 200).	Provides the detailed asset register required for all equipment purchased with federal funds (location, serial number, user).

Section 3: Detailed Compliance Frameworks

1. Financial & Government Compliance (GASB 34)

The Requirement: The Delaware Division of Accounting (DOA) requires all public entities to follow the Budget and Accounting Policy Manual (Chapter 13) for asset management. The state's capitalization threshold for personal property is $5,000.

The Asset Panda Solution:

• Capital Assets: Asset Panda acts as the sub-ledger for fixed assets, tracking items over the $5,000 capitalization threshold and automating depreciation for accurate GASB 34 and AFR reporting.

• Controllable Items (Non-Capitalized): The Policy Manual explicitly mandates that agencies track "Controllable Items" (sensitive items under $5,000, such as computers, power tools, and portable radios). Asset Panda manages this inventory control requirement, preventing loss and satisfying DOA property audits.

Micro-Scenario: A state agency purchases 15 laptops at $1,200 each. While they are non-capitalized for the state's main balance sheet, Asset Panda ensures each laptop is tagged, assigned to a specific custodian, and its movement logged via the mobile app, fulfilling the "Controllable Items" audit mandate.

2. Public Works, Utilities & Infrastructure

Agency Definitions:

• DNREC: Department of Natural Resources and Environmental Control.

• DHSS: Department of Health and Social Services.

The Requirement: Public utilities must secure grants and/or loan rebates through DNREC/DHSS by demonstrating a commitment to long-term sustainability via a formal Asset Management Plan.

The Asset Panda Solution: Asset Panda helps water utilities comply with the DNREC mandate by documenting and tracking critical infrastructure assets (pumps, treatment systems). This creates a verifiable record of maintenance, condition, and remaining useful life, providing the essential data needed to secure Asset Management Incentive Program funding.

3. Public Safety & Emergency Management

The Requirement: Law enforcement and emergency services must maintain strict accountability for weapons, vehicles, and specialized gear, including federal grant equipment (2 C.F.R. Part 200).

The Asset Panda Solution:

• Law Enforcement & Grant Compliance: Asset Panda provides an immutable digital log for firearms and tactical gear, and ensures 2 C.F.R. Part 200 compliance by tracking the funding source and disposal of all grant-purchased equipment.

• NFPA 1851 (Fire): For fire departments, Asset Panda tracks the lifecycle of PPE (turnout gear), logging every cleaning, inspection, and repair to meet NFPA 1851 standards.

4. Election Integrity (Department of Elections)

The Requirement: The Delaware Department of Elections mandates documented Chain of Custody procedures to track the location and integrity of all voting equipment and ballots from pre-election preparation to final archiving.

The Asset Panda Solution: Asset Panda is used by election officials to implement digital chain of custody procedures. It creates a timestamped, geolocated audit log every time a voting machine or sealed ballot box is moved, guaranteeing the asset's integrity for audit defense and compliance with state regulations.

5. Education (DOE & University Systems)

Agency Definition:

• DOE: Delaware Department of Education.

The Requirement: School districts must comply with DOE rules for federal grants, including the stringent inventory requirements set forth by the E-Rate program for all funded equipment.

The Asset Panda Solution: Asset Panda is a powerful tool for E-Rate compliance. It tracks the required data points—make/model, serial number, location, custodian, and installation/disposal dates—for 1:1 student devices and all equipment purchased with federal funds (E-Rate, ESSER, Title I).

6. Healthcare Compliance

The Requirement: Delaware healthcare providers must ensure that physical assets are managed to protect sensitive data and patient safety.

The Asset Panda Solution: Asset Panda meets the HIPAA Security Rule's physical safeguard requirements by providing a complete audit trail for the location, assignment, and status of all hardware (like laptops and workstations) and media that handle ePHI.

Section 4: Frequently Asked Questions (FAQ)

Q: Is Asset Panda authorized for use by Delaware state agencies? A: Yes. Asset Panda is available through the NASPO ValuePoint cooperative contract, which is adopted by the GSS, simplifying the procurement process. It is also SOC 2 Type 2 certified and HIPAA compliant.

Q: Does Asset Panda satisfy Delaware's procurement laws? A: Yes. By purchasing through the NASPO ValuePoint contract, Delaware agencies satisfy competitive bid requirements, streamlining IT acquisition through the MyMarketplace portal.

Q: Can Asset Panda track assets for GASB 34 reporting? A: Yes. Asset Panda is specifically designed to track the acquisition cost, useful life, and depreciation of Capital Assets, generating the data needed for GASB 34 compliance and Annual Financial Reports.

Q: Does Asset Panda track sensitive items that fall below the $5,000 threshold? A: Yes. Asset Panda is the ideal system for tracking Controllable Items (e.g., IT equipment, portable assets) as required by the Budget and Accounting Policy Manual, ensuring accountability.

Glossary of Delaware Compliance Terms

• Controllable Items: Assets with a unit value under $5,000 that must be inventoried due to their sensitive or theft-prone nature, per the Budget and Accounting Policy Manual.

• DHSS: Department of Health and Social Services.

• DNREC: Department of Natural Resources and Environmental Control (Regulates water systems).

• DOE: Department of Education.

• GASB 34: Governmental Accounting Standards Board Statement No. 34 (Financial reporting standard).

• GSS: Government Support Services (Delaware's central procurement authority).

• MyMarketplace: Delaware’s official e-procurement portal.

• NASPO ValuePoint: Cooperative purchasing contract utilized by the state for cloud software.

To see how Asset Panda can be configured to meet your specific compliance and procurement needs, schedule a demo with our team.