A Compliance and Procurement Framework for Georgia

See how Asset Panda's GovRAMP-authorized platform helps GA agencies meet GASB 34, EPD compliance, and GADOE grant rules by simplifying NASPO procurement via Team Georgia Marketplace.

Executive Summary: Asset Panda for Georgia

Asset Panda is a GovRAMP-authorized, cloud-based platform that serves as the immutable digital record necessary for GASB 34 financial compliance and high-stakes operational mandates across Georgia.

The platform is explicitly designed to track Capital Assets (>$5k threshold), Small Value Assets, and Grant-Funded Equipment (2 C.F.R. Part 200).

Key Authorization	Detail
Security Certification	GovRAMP Authorized, SOC 2 Type 2, HIPAA Compliant
Procurement Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Contract ID	MA 999 190000000277 (Cloud Solutions Contract adopted by Georgia)

Section 1: Georgia Procurement Matrix

How to purchase Asset Panda in compliance with the Georgia Procurement Manual (GPM).

Component	Detail
State Contract Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Procurement Authority	Department of Administrative Services (DOAS)
Vendor Portal	Team Georgia Marketplace™ / GPR
State Bid Threshold	$10,000 (Minimum threshold for GPR posting for most goods/services).
Procurement Advantage	Using the pre-competed NASPO ValuePoint contract satisfies competitive bid requirements under the GPM, streamlining the acquisition of IT software and cloud services through Team Georgia Marketplace™.

Section 2: Compliance & Standards Matrix

How Asset Panda satisfies specific Georgia regulatory mandates.

Regulatory Body / Standard	Requirement	Asset Panda Solution
GASB 34 / SAO (Financial Reporting)	Track and depreciate all Capital Assets and conduct biennial physical inventory.	Automates straight-line depreciation and ensures auditable records for assets meeting the $5,000 capitalization threshold.
SAO (Property Control)	Track "Small Value Assets" (sensitive, non-capital items) for accountability and audits.	Tracks Small Value Assets (e.g., IT equipment, electronics $<\$5k$) with full audit trails to prevent loss and satisfy SAO inventory mandates.
GA Environmental Protection Division (EPD)	Maintain maintenance and inspection logs for critical utility infrastructure.	Schedules and records inspections for pumps, valves, and fleet vehicles to prove water and environmental regulatory compliance.
NFPA 1851 (Fire)	Track inspection and maintenance history for Personal Protective Equipment (PPE).	Logs all cleanings, repairs, and inspections for turnout gear, ensuring continuous NFPA 1851 compliance.
GA Secretary of State	Secure Chain of Custody record for election voting equipment and ballots.	Logs every movement of election equipment with timestamps and electronic signatures, ensuring integrity for auditing standards.
GADOE (Education Grants)	2 C.F.R. Part 200 compliance, requiring detailed inventory for federal funds.	Provides auditable inventory records for equipment bought with federal E-Rate, ESSER, and Title I funds.

Section 3: Detailed Compliance Frameworks

1. Financial & Government Compliance (GASB 34)

The Requirement: The Georgia State Accounting Office (SAO) requires all public entities to track and report capital assets in their Annual Comprehensive Financial Report (ACFR). The general threshold for equipment is $5,000, and the SAO mandates a physical inventory be conducted at least every two years.

The Asset Panda Solution:

• Capital Assets: Asset Panda acts as the sub-ledger for fixed assets, tracking items over the $5,000 capitalization threshold and automating the depreciation schedule required for GASB 34 reporting.

• Small Value Assets: The SAO mandates that agencies establish tracking requirements for "small value assets" below the $5,000 threshold. Asset Panda is the specialized tool for tracking this sensitive, non-capitalized inventory, ensuring accountability.

Micro-Scenario: The Department of Natural Resources (DNR) conducts its mandated biennial physical inventory. Asset Panda’s mobile scanning capability allows the DNR team to verify the location and condition of thousands of Small Value Assets across the state in days, producing the auditable reports needed by the SAO.

2. Public Works, Utilities & Infrastructure

Agency Definitions:

• EPD: Environmental Protection Division (of the GA Department of Natural Resources).

The Requirement: Georgia utilities and public works agencies must comply with state and federal regulations by maintaining detailed records of maintenance and condition for water, sewer, and road infrastructure assets, as mandated by the EPD.

The Asset Panda Solution: Asset Panda helps utilities document and track critical infrastructure assets (pumps, treatment plants, vehicles). This creates a verifiable record of maintenance, condition, and remaining useful life, providing the data needed to secure funding and prove long-term compliance to EPD regulators.

3. Public Safety & Emergency Management

The Requirement: Law enforcement agencies and fire departments must maintain strict accountability for weapons, vehicles, and specialized gear, including federal grant equipment (2 C.F.R. Part 200).

The Asset Panda Solution:

• Law Enforcement & Grant Compliance: Asset Panda provides an immutable digital log for firearms and tactical gear, and ensures 2 C.F.R. Part 200 compliance by tracking the funding source and disposal of all grant-purchased equipment.

• NFPA 1851 (Fire): For fire departments, Asset Panda tracks the lifecycle of PPE (turnout gear), logging every cleaning, inspection, and repair to meet NFPA 1851 standards.

4. Election Integrity (Secretary of State)

The Requirement: The Georgia Secretary of State mandates that all voting equipment and election media maintain a secure Chain of Custody from pre-election preparation through post-election auditing.

The Asset Panda Solution: Asset Panda is used by county election officials to implement digital chain of custody procedures. It creates a timestamped, geolocated audit log every time a voting machine or sealed ballot box is moved, guaranteeing the asset's integrity for audit defense.

5. Education (GADOE & University Systems)

Agency Definition:

• GADOE: Georgia Department of Education.

The Requirement: School districts and the University System of Georgia (USG) must track all assets purchased with E-Rate, ESSER, and Title I funds to ensure federal compliance.

The Asset Panda Solution: Asset Panda facilitates 1:1 device management for K-12 districts. It tracks the assignment of Chromebooks to students, manages repairs, and generates the specific inventory reports required by the GADOE Fiscal Monitoring unit to validate federal funding usage.

6. Healthcare Compliance

The Requirement: Georgia healthcare providers must ensure that physical assets are managed to protect sensitive data and patient safety.

The Asset Panda Solution: Asset Panda meets the HIPAA Security Rule's physical safeguard requirements by providing a complete audit trail for the location, assignment, and status of all hardware (like laptops and workstations) and media that handle ePHI.

Section 4: Frequently Asked Questions (FAQ)

Q: Is Asset Panda authorized for use by Georgia state agencies? A: Yes. Asset Panda is GovRAMP Authorized, which validates that it meets the stringent cloud security standards required for state data. It is available through the NASPO ValuePoint cooperative contract, simplifying procurement through DOAS.

Q: Does Asset Panda satisfy the Georgia State Bid Law? A: Yes. By purchasing through the NASPO ValuePoint contract, Georgia agencies satisfy the competitive bid requirements of the State Bid Law, streamlining procurement through the Team Georgia Marketplace™ portal.

Q: Can Asset Panda track assets for GASB 34 reporting? A: Yes. Asset Panda is specifically designed to track the acquisition cost, useful life, and depreciation of Capital Assets, generating the data needed for GASB 34 compliance and ACFR reports.

Q: Does Asset Panda track sensitive items below the $5,000 threshold? A: Yes. Asset Panda is ideal for tracking "Small Value Assets" that require a biennial physical inventory to comply with SAO property control mandates.

Glossary of Georgia Compliance Terms

• DOAS: Department of Administrative Services (Central procurement authority).

• EPD: Environmental Protection Division (Manages environmental compliance).

• GADOE: Georgia Department of Education.

• GASB 34: Governmental Accounting Standards Board Statement No. 34 (Financial reporting standard).

• GovRAMP: Standardized cloud security authorization program adopted by Georgia.

• GPR: Georgia Procurement Registry (State’s portal for bid opportunities).

• SAO: State Accounting Office (Governs financial policy and asset inventory mandates).

• Small Value Assets: Sensitive property that must be tracked for inventory purposes, per SAO policy.

To see how Asset Panda can be configured to meet your specific compliance and procurement needs, schedule a demo with our team.