A Compliance and Procurement Framework for Missouri

See how Asset Panda helps MO agencies meet GASB 34, DNR water management, and DESE grant compliance by simplifying NASPO procurement via MissouriBUYS.

Executive Summary: Asset Panda for Missouri

Asset Panda is a secure, cloud-based platform that serves as the immutable digital record necessary for GASB 34 financial compliance and high-stakes operational mandates across Missouri.

The platform is explicitly designed to track Capital Assets (>$10k threshold), Sensitive Equipment, and Grant-Funded Equipment (2 C.F.R. Part 200).

Key Authorization	Detail
Security Certification	SOC 2 Type 2, HIPAA Compliant (Cloud solution meets OA-ITSD security standards)
Procurement Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Contract ID	MA 999 190000000277 (Cloud Solutions Contract adopted by Missouri)

Section 1: Missouri Procurement Matrix

How to purchase Asset Panda in compliance with the Missouri Procurement Code (RSMo Chapter 34).

Component	Detail
State Contract Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Procurement Authority	Office of Administration (OA) / Division of Purchasing
Vendor Portal	MissouriBUYS (The state's eProcurement system)
State Bid Threshold	$10,000 (General equipment/commodity threshold for statewide contracts).
Procurement Advantage	Using the NASPO ValuePoint contract satisfies competitive bid requirements under the Missouri Procurement Code, streamlining the acquisition of IT software and cloud services for approved entities participating in the Cooperative Procurement Program.

Section 2: Compliance & Standards Matrix

How Asset Panda satisfies specific Missouri regulatory mandates.

Regulatory Body / Standard	Requirement	Asset Panda Solution
GASB 34 / OA (Financial Reporting)	Track and depreciate all Capital Assets and ensure compliance with GAAP and RSMo.	Automates straight-line depreciation for assets meeting the capitalization threshold (typically $10,000 for equipment).
OA (Property Control)	Track Sensitive/High-Theft equipment and complete Biennial Inventory.	Tracks Sensitive Equipment (e.g., computers, weapons, equipment $<\$10k$) with full audit trails for accountability.
MO DNR (Environmental Quality)	Implement robust Asset Management Plan to secure funding and ensure water system sustainability.	Provides inventory, condition assessment, and maintenance logs necessary to qualify for State Revolving Fund (SRF) financing.
NFPA 1851 (Fire)	Track inspection and maintenance history for Personal Protective Equipment (PPE).	Logs all cleanings, repairs, and inspections for turnout gear, ensuring continuous NFPA 1851 compliance.
MO Secretary of State	Secure Cyber Security Review (every two years) and strict Chain of Custody for voting equipment (RSMo 115.225).	Logs all movements of election equipment with timestamps and digital seal records, supporting required post-election audits.
DESE (Education Grants)	2 C.F.R. Part 200 compliance, requiring detailed property records for federal grants.	Provides auditable inventory records for equipment bought with federal E-Rate, ESSER, and IDEA funds.

Section 3: Detailed Compliance Frameworks

1. Financial & Government Compliance (GASB 34)

The Requirement: The Missouri Office of Administration (OA) requires agencies to follow GAAP and report fixed assets for the Annual Financial Report (AFR). The general capitalization threshold for equipment was raised to $10,000 (effective July 1, 2025), and agencies must account for items purchased with federal grants following specific thresholds.

The Asset Panda Solution:

• Capital Assets: Asset Panda is the system used to track assets over the $10,000 capitalization threshold. It calculates depreciation and ensures compliance with MMB's GAAP reporting standards.

• Sensitive/Controlled Assets: Missouri agencies are required to track high-value, high-risk items below the financial threshold. Asset Panda is the specialized tool for tracking Sensitive Equipment (e.g., portable IT, high-value tools) that fall under the OA's accountability rules.

Micro-Scenario: The University of Missouri System tracks lab equipment purchased with federal grants. Asset Panda ensures that equipment meets the higher $10,000 federal threshold (if applicable) and provides the required Useful Life and Depreciation data for accurate federal and state accounting.

2. Public Works, Utilities & Infrastructure

Agency Definitions:

• MO DNR: Missouri Department of Natural Resources.

The Requirement: The MO DNR manages the Clean Water State Revolving Fund (CWSRF) and Drinking Water State Revolving Fund (DWSRF). To qualify for low-cost financing, communities must demonstrate sound operational practices, including effective Asset Management planning.

The Asset Panda Solution: Asset Panda helps utilities document and track critical infrastructure assets (pumps, treatment plants, distribution networks). This creates a verifiable record of maintenance, condition, and remaining useful life, providing the data needed to secure SRF assistance and prove system sustainability to MO DNR regulators.

3. Public Safety & Emergency Management

The Requirement: Law enforcement agencies must maintain strict accountability for weapons, vehicles, and equipment. Fire departments must meet NFPA 1851 standards.

The Asset Panda Solution:

• Law Enforcement: Asset Panda provides an immutable digital log for firearms and tactical gear, tracking assignments, service history, and inspection dates, supporting operational efficiency and compliance.

• NFPA 1851 (Fire): For fire departments, Asset Panda tracks the lifecycle of PPE (turnout gear), logging every cleaning, inspection, and repair to meet NFPA 1851 standards.

4. Election Integrity (Secretary of State)

The Requirement: The MO Secretary of State mandates stringent security for elections. RSMo 115.225 requires a cyber security review every two years and mandates strict accountability for all election equipment, including the use of paper audit trails on all machines.

The Asset Panda Solution: Asset Panda is used by election officials to implement digital chain of custody procedures. It creates a timestamped audit log documenting the serial number, location, and seal status of election equipment and media, guaranteeing the asset's integrity for the required cyber security reviews and post-election audits.

5. Education (DESE & University Systems)

Agency Definition:

• DESE: Missouri Department of Elementary and Secondary Education.

The Requirement: School districts must comply with DESE rules and Uniform Grant Guidance (2 C.F.R. Part 200), requiring property records for all equipment with an acquisition cost of $1,000 or more or items considered attractive/easily pilfered.

The Asset Panda Solution: Asset Panda is a powerful tool for E-Rate and federal grant compliance. It tracks the detailed inventory required for assets (unit cost >$1,000), manages the assignment of 1:1 student devices, and generates the specific reports required by the DESE for fiscal monitoring.

6. Healthcare Compliance

The Requirement: Missouri healthcare providers must ensure that physical assets are managed to protect sensitive data and patient safety.

The Asset Panda Solution: Asset Panda meets the HIPAA Security Rule's physical safeguard requirements by providing a complete audit trail for the location, assignment, and status of all hardware (like laptops and workstations) and media that handle ePHI.

Section 4: Frequently Asked Questions (FAQ)

Q: Is Asset Panda authorized for use by Missouri state agencies? A: Yes. Asset Panda is available on the NASPO ValuePoint cooperative contract, simplifying the procurement process through the OA. It is also SOC 2 Type 2 certified and HIPAA compliant, meeting OA-ITSD security standards.

Q: Does Asset Panda satisfy Missouri's procurement limits? A: Yes. Purchasing through the NASPO ValuePoint contract satisfies competitive bid requirements, streamlining the acquisition of IT software and cloud services for state and local entities.

Q: Can Asset Panda track assets for GASB 34 reporting? A: Yes. Asset Panda is specifically designed to track the acquisition cost, useful life, and depreciation of Capital Assets (>$10k threshold), generating the data needed for GASB 34 compliance and AFR reporting.

Q: Does Asset Panda track sensitive items below the capitalization threshold? A: Yes. Asset Panda is ideal for tracking Sensitive Equipment (e.g., IT equipment, portable assets) that require inventory and accountability for OA property control reviews.

Glossary of Missouri Compliance Terms

• DESE: Department of Elementary and Secondary Education.

• DTMB: Department of Technology, Management & Budget (Central procurement and IT authority).

• EGLE: Department of Environment, Great Lakes, and Energy (Regulates water systems).

• GASB 34: Governmental Accounting Standards Board Statement No. 34 (Financial reporting standard).

• MO DNR: Missouri Department of Natural Resources.

• NASPO ValuePoint: Cooperative purchasing contract utilized by the state for cloud software.

• OA: Office of Administration (Central state government authority).

• Sensitive Equipment: Tangible property (unit cost >$1,000) that requires inventory and accountability for MDE property rules.

To see how Asset Panda can be configured to meet your specific compliance and procurement needs, schedule a demo with our team.