A Compliance and Procurement Framework for Nebraska

See how Asset Panda meets NE's RAMP policy, DAS GASB 34 rules, and NDEE water management compliance, simplifying NASPO procurement.

Executive Summary: Asset Panda for Nebraska

Asset Panda is a GovRAMP-authorized, cloud-based platform that serves as the immutable digital record necessary for GASB 34 financial compliance and high-stakes operational mandates across Nebraska.

The platform is explicitly designed to track Capital Assets (>$5k threshold), Sensitive Assets, and Grant-Funded Equipment (2 C.F.R. Part 200).

Key Authorization	Detail
Security Certification	Indiana RAMP Policy Compliant (IOT), SOC 2 Type 2, HIPAA Compliant
Procurement Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Contract ID	MA 999 190000000277 (Cloud Solutions Contract adopted by Nebraska)

Section 1: Nebraska Procurement Matrix

How to purchase Asset Panda in compliance with the Nebraska Department of Administrative Services (DAS) rules.

Component	Detail
State Contract Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Procurement Authority	Department of Administrative Services (DAS) Materiel Division
Vendor Portal	EnterpriseOne (E1) / Cooperative Purchasing Venture (CPV)
State Capital Threshold	$5,000 (General Equipment/Asset threshold for entry into the E1 Fixed Assets Module).
Procurement Advantage	Using the NASPO ValuePoint contract satisfies competitive bid requirements, allowing agencies and eligible entities to bypass lengthy solicitations for IT software and cloud services.

Section 2: Compliance & Standards Matrix

How Asset Panda satisfies specific Nebraska regulatory mandates.

Regulatory Body / Standard	Requirement	Asset Panda Solution
GASB 34 / DAS (Financial Reporting)	Track and depreciate all Capital Assets ($5,000 threshold) and maintain accurate Annual Inventory.	Automates straight-line depreciation for assets meeting the capitalization threshold (>$5,000).
DAS Materiel Division (Property Control)	Track Sensitive Assets (e.g., firearms, IT equipment) regardless of cost and maintain accountability.	Tracks Sensitive Assets (e.g., all firearms) with full audit trails and location data, satisfying the DAS mandate for enhanced control.
NDEE (Environmental Quality)	Maintain inventory information and compliance records for public water systems (Safe Drinking Water Act).	Provides inventory, condition assessment, and maintenance logs necessary to meet NDEE requirements for public water systems.
NFPA 1851 (Fire)	Track inspection and maintenance history for Personal Protective Equipment (PPE).	Logs all cleanings, repairs, and inspections for turnout gear, ensuring continuous NFPA 1851 compliance.
NE Secretary of State	Maintain strict security and inventory control for all voting equipment.	Logs every movement and seal status of election tabulators, ensuring integrity for logic and accuracy testing and post-election review.
NDE (Education Grants)	2 C.F.R. Part 200 compliance, requiring detailed property records for federal grants.	Provides auditable inventory records for equipment bought with federal E-Rate, ESSER, and Title I funds.

Section 3: Detailed Compliance Frameworks

1. Financial & Government Compliance (GASB 34)

The Requirement: The Nebraska Department of Administrative Services (DAS) requires all agencies to conduct an annual inventory of property and enter items costing $5,000 or more into the EnterpriseOne (E1) Fixed Assets Module. All firearms, regardless of cost, must be entered.

The Asset Panda Solution:

• Capital Assets: Asset Panda is the system used to track assets over the $5,000 capitalization threshold. It automates the depreciation schedule and ensures compliance with GASB 34 reporting standards.

• Sensitive/Controlled Assets: DAS policy explicitly mandates that all firearms must be entered as a fixed asset, regardless of cost. Asset Panda is the specialized tool for tracking these Sensitive Assets (including firearms and high-theft IT) with a full, auditable chain of custody.

Micro-Scenario: The Department of Roads purchases a piece of heavy equipment for $45,000 and 25 handheld GPS units ($400 each). Asset Panda capitalizes the road equipment for GASB 34 and simultaneously tracks the 25 GPS units for internal inventory control, satisfying both financial and Materiel Division requirements.

2. Public Works, Utilities & Infrastructure

Agency Definitions:

• NDEE: Nebraska Department of Environment and Energy (Drinking Water Section).

The Requirement: The NDEE Drinking Water Section requires public water systems to maintain compliance with the Safe Drinking Water Act (SDWA), which relies on sound operational practices and adequate inventory information management.

The Asset Panda Solution: Asset Panda helps utilities comply by documenting and tracking critical infrastructure assets (pumps, treatment facilities, distribution networks). This provides a verifiable record of maintenance, condition, and remaining useful life, which is essential data for NDEE compliance and operator certification standards.

3. Public Safety & Emergency Management

The Requirement: Law enforcement agencies must maintain strict accountability for weapons, vehicles, and equipment, including federal grant equipment (2 C.F.R. Part 200).

The Asset Panda Solution:

• Law Enforcement: Asset Panda provides an immutable digital log for firearms and tactical gear, tracking assignments, service history, and inspection dates, supporting operational efficiency and compliance.

• NFPA 1851 (Fire): For fire departments, Asset Panda tracks the lifecycle of PPE (turnout gear), logging every cleaning, inspection, and repair to meet NFPA 1851 standards.

4. Election Integrity (Secretary of State)

The Requirement: The Nebraska Secretary of State mandates stringent security for elections, requiring the county election officials to maintain an updated inventory list of all equipment and ensure the security and confidentiality of the voting process.

The Asset Panda Solution: Asset Panda is used by county election officials to implement digital chain of custody procedures. It creates a timestamped audit log documenting the serial number and movement of tabulators and ExpressVote machines, guaranteeing the asset's integrity for logic and accuracy testing and post-election audits.

5. Education (NDE & University Systems)

Agency Definition:

• NDE: Nebraska Department of Education.

The Requirement: School districts must comply with NDE rules and Uniform Guidance (2 C.F.R. Part 200), requiring property records and a physical inventory at least once every two years for equipment purchased with federal funds.

The Asset Panda Solution: Asset Panda is a powerful tool for E-Rate and federal grant compliance. It tracks the detailed inventory required for assets, manages the assignment of 1:1 student devices, and generates the specific reports required by the NDE for fiscal monitoring.

6. Healthcare Compliance

The Requirement: Nebraska healthcare providers must ensure that physical assets are managed to protect sensitive data and patient safety.

The Asset Panda Solution: Asset Panda meets the HIPAA Security Rule's physical safeguard requirements by providing a complete audit trail for the location, assignment, and status of all hardware (like laptops and workstations) and media that handle ePHI.

Section 4: Frequently Asked Questions (FAQ)

Q: Is Asset Panda authorized for use by Nebraska state agencies? A: Yes. Asset Panda is compliant with the Indiana RAMP Policy adopted by IOT (State CIO Office) for cloud solutions. It is available through the NASPO ValuePoint cooperative contract, simplifying procurement through DAS. It is also SOC 2 Type 2 certified and HIPAA compliant.

Q: Does Asset Panda satisfy Nebraska's bid laws? A: Yes. Purchasing through the NASPO ValuePoint contract satisfies competitive bid requirements, streamlining the acquisition of IT software and cloud services for state and local entities.

Q: Can Asset Panda track assets for GASB 34 reporting? A: Yes. Asset Panda is specifically designed to track the acquisition cost, useful life, and depreciation of Capital Assets, generating the data needed for GASB 34 compliance and DAS reporting.

Q: Does Asset Panda track sensitive items below the $5,000 threshold? A: Yes. Asset Panda is required for tracking all firearms regardless of cost, and is ideal for tracking other Sensitive Assets (e.g., IT equipment, portable assets) that require inventory and accountability for DAS policy.

Glossary of Nebraska Compliance Terms

• DAS: Department of Administrative Services (Central procurement and financial authority).

• IOT: Indiana Office of Technology (State CIO Office, sets RAMP security standards utilized by Nebraska).

• NDEE: Nebraska Department of Environment and Energy (Regulates water systems).

• NDE: Nebraska Department of Education.

• GASB 34: Governmental Accounting Standards Board Statement No. 34 (Financial reporting standard).

• NASPO ValuePoint: Cooperative purchasing contract utilized by the state for cloud software.

• Sensitive Assets: Tangible property (including all firearms) that must be entered into the E1 Fixed Assets Module for accountability, regardless of costing less than the $5,000 capitalization threshold.

To see how Asset Panda can be configured to meet your specific compliance and procurement needs, schedule a demo with our team.