A Compliance and Procurement Framework for New Hampshire

See how Asset Panda helps NH agencies meet GASB 34, NHDES asset management, and DOE grant compliance while simplifying NASPO procurement through DAS.

Executive Summary: Asset Panda for New Hampshire

Asset Panda is a secure, cloud-based platform that serves as the immutable digital record necessary for GASB 34 financial compliance and high-stakes operational mandates across New Hampshire.

The platform is explicitly designed to track Capital Assets (>$5k threshold), Controllable Property, and Grant-Funded Equipment (2 C.F.R. Part 200).

Key Authorization	Detail
Security Certification	SOC 2 Type 2, HIPAA Compliant (Cloud solution meets NH-DAS security standards)
Procurement Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Contract ID	MA 999 190000000277 (Cloud Solutions Contract adopted by New Hampshire)

Section 1: New Hampshire Procurement Matrix

How to purchase Asset Panda in compliance with the New Hampshire Department of Administrative Services (DAS) rules.

Component	Detail
State Contract Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Procurement Authority	Department of Administrative Services (DAS) Procurement and Support Services
Vendor Portal	New Procurement and Support Services Bids and Contracts system
Local Bid Threshold	Varies by municipality (Towns often require competitive quotes over $2,500 or $5,000).
Procurement Advantage	Using the NASPO ValuePoint contract satisfies competitive bid requirements under New Hampshire law, allowing agencies and municipalities to bypass lengthy solicitations for IT software and cloud services.

Section 2: Compliance & Standards Matrix

How Asset Panda satisfies specific New Hampshire regulatory mandates.

Regulatory Body / Standard	Requirement	Asset Panda Solution
GASB 34 / DAS (Financial Reporting)	Track and depreciate all Capital Assets ($5,000 threshold) and infrastructure for the Annual Financial Report (AFR).	Automates straight-line depreciation for assets meeting the state's capitalization threshold (typically $5,000 for equipment).
DAS (Property Control)	Inventory "Controllable Property" (sensitive, high-theft items) for accountability.	Tracks Controllable Property (e.g., computers, portable devices) with full audit trails and location data to satisfy DAS inventory requirements.
NHDES (Environmental Quality)	Implement robust Asset Management Program to ensure public water system sustainability and shift from "reactive" to "proactive" management.	Provides inventory, condition assessment, and long-term funding data necessary to meet NHDES capacity development requirements.
NFPA 1851 (Fire)	Track inspection and maintenance history for Personal Protective Equipment (PPE).	Logs all cleanings, repairs, and inspections for turnout gear, ensuring continuous NFPA 1851 compliance.
NH Secretary of State	Secure Chain of Custody for accessible voting systems and election materials (RSA 659:20-b).	Logs every movement of election equipment with timestamps and digital seals, meeting the state's security and auditing requirements.
NH DOE (Education Grants)	2 C.F.R. Part 200 compliance, requiring detailed property records for federal grants.	Provides auditable inventory records for equipment bought with federal E-Rate, ESSER, and Title I funds.

Section 3: Detailed Compliance Frameworks

1. Financial & Government Compliance (GASB 34)

The Requirement: The New Hampshire Department of Administrative Services (DAS) mandates that agencies report capital assets, setting the standard threshold for most equipment at $5,000. The state requires enhanced inventory control for sensitive, low-cost assets.

The Asset Panda Solution:

• Capital Assets: Asset Panda is the system used to track assets over the $5,000 capitalization threshold. It automates the depreciation schedule and ensures compliance with GASB 34 reporting standards.

• Controllable Property: New Hampshire agencies and schools maintain accountability for Controllable Property (pilferable items like cell phones, tablets, cameras) purchased with federal funds. Asset Panda is the specialized tool for tracking these Sensitive Assets with a full, auditable chain of custody.

Micro-Scenario: A town purchasing agent uses the NASPO ValuePoint contract to acquire 30 laptops for the police and school departments. Asset Panda tracks the laptops as Controllable Property, ensuring compliance with internal inventory policy while satisfying the competitive bid requirement via the DAS cooperative contract.

2. Public Works, Utilities & Infrastructure

Agency Definitions:

• NHDES: New Hampshire Department of Environmental Services.

The Requirement: The NHDES strongly encourages public water systems to develop an Asset Management Program (AMP) to improve system sustainability and achieve optimal life cycle cost. Having an AMP is key to accessing DWSRF (Drinking Water State Revolving Fund) assistance.

The Asset Panda Solution: Asset Panda helps utilities document and track critical infrastructure assets (pumps, treatment plants, distribution networks). This digital record supports the NHDES goal of moving the utility from "reactive" to "proactive" management, providing the data needed to secure funding and prove long-term sustainability.

3. Public Safety & Emergency Management

The Requirement: Law enforcement agencies must maintain strict accountability for weapons, vehicles, and equipment. Fire departments must meet NFPA 1851 standards.

The Asset Panda Solution:

• Law Enforcement: Asset Panda provides an immutable digital log for firearms and tactical gear, tracking assignments, service history, and inspection dates, supporting operational efficiency and compliance.

• NFPA 1851 (Fire): For fire departments, Asset Panda tracks the lifecycle of PPE (turnout gear), logging every cleaning, inspection, and repair to meet NFPA 1851 standards.

4. Election Integrity (Secretary of State)

The Requirement: The NH Secretary of State mandates stringent security for elections, particularly concerning the storage and maintenance of Accessible Voting Systems (RSA 659:20-b). Local clerks must follow the security guidance provided by the Secretary of State.

The Asset Panda Solution: Asset Panda is used by local election officials to implement digital chain of custody procedures. It creates a timestamped audit log documenting the movement of voting machines and devices, guaranteeing the asset's integrity and complying with the state's security mandates.

5. Education (NH DOE & University Systems)

Agency Definition:

• NH DOE: New Hampshire Department of Education.

The Requirement: School districts must comply with NH DOE rules and Uniform Grant Guidance (2 C.F.R. Part 200), requiring property records and a physical inventory at least once every two years for pilferable items purchased with federal funds.

The Asset Panda Solution: Asset Panda is a powerful tool for E-Rate and federal grant compliance. It tracks the detailed inventory required for assets (including pilferable items like iPads and laptops), manages the assignment of 1:1 student devices, and generates the specific reports required by the NH DOE for fiscal monitoring.

6. Healthcare Compliance

The Requirement: New Hampshire healthcare providers must ensure that physical assets are managed to protect sensitive data and patient safety.

The Asset Panda Solution: Asset Panda meets the HIPAA Security Rule's physical safeguard requirements by providing a complete audit trail for the location, assignment, and status of all hardware (like laptops and workstations) and media that handle ePHI.

Section 4: Frequently Asked Questions (FAQ)

Q: Is Asset Panda authorized for use by New Hampshire state agencies? A: Yes. Asset Panda is available on the NASPO ValuePoint cooperative contract, simplifying the procurement process through the DAS. It is also SOC 2 Type 2 certified and HIPAA compliant.

Q: Does Asset Panda satisfy New Hampshire's procurement laws? A: Yes. Purchasing through the NASPO ValuePoint contract satisfies competitive bid requirements, streamlining the acquisition of IT software and cloud services for state and local entities.

Q: Can Asset Panda track assets for GASB 34 reporting? A: Yes. Asset Panda is specifically designed to track the acquisition cost, useful life, and depreciation of Capital Assets, generating the data needed for GASB 34 compliance and DAS reporting.

Q: Does Asset Panda track sensitive items below the $5,000 threshold? A: Yes. Asset Panda is ideal for tracking Controllable Property (e.g., pilferable IT equipment, firearms) that require inventory and accountability to safeguard against loss, as defined by DAS policy.

Glossary of New Hampshire Compliance Terms

• DAS: Department of Administrative Services (Central procurement and financial authority).

• NHDES: New Hampshire Department of Environmental Services (Regulates water systems).

• NH DOE: New Hampshire Department of Education.

• GASB 34: Governmental Accounting Standards Board Statement No. 34 (Financial reporting standard).

• NASPO ValuePoint: Cooperative purchasing contract utilized by the state for cloud software.

• Controllable Property: Tangible property valued under the $5,000 capitalization threshold that must be inventoried due to risk of loss or containing sensitive data.

To see how Asset Panda can be configured to meet your specific compliance and procurement needs, schedule a demo with our team.