A Compliance and Procurement Framework for North Dakota

See how Asset Panda helps ND agencies meet GASB 34, DEQ water management, and DPI grant compliance while simplifying NASPO procurement through the OMB.

Executive Summary: Asset Panda for North Dakota

Asset Panda is a secure, cloud-based platform that serves as the immutable digital record necessary for GASB 34 financial compliance and high-stakes operational mandates across North Dakota.

The platform is explicitly designed to track Capital Assets (>$5k threshold), Sensitive Assets, and Grant-Funded Equipment (2 C.F.R. Part 200).

Key Authorization	Detail
Security Certification	SOC 2 Type 2, HIPAA Compliant (Cloud solution meets North Dakota security standards)
Procurement Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Contract ID	MA 999 190000000277 (Cloud Solutions Contract adopted by North Dakota)

Section 1: North Dakota Procurement Matrix

How to purchase Asset Panda in compliance with the North Dakota Office of Management and Budget (OMB) rules.

Component	Detail
State Contract Vehicle	NASPO ValuePoint Cooperative Purchasing Organization
Procurement Authority	Office of Management and Budget (OMB) / State Procurement Office (SPO)
Vendor Portal	State Contracts and Cooperative Purchasing system
State Bid Threshold	$10,000 (Limited Solicitation threshold is $10,000 to $100,000).
Procurement Advantage	Using the NASPO ValuePoint contract satisfies competitive bid requirements under the North Dakota Century Code (N.D.C.C. § 54-44.4-13), streamlining the acquisition of IT software and cloud services for all eligible entities.

Section 2: Compliance & Standards Matrix

How Asset Panda satisfies specific North Dakota regulatory mandates.

Regulatory Body / Standard	Requirement	Asset Panda Solution
GASB 34 / OMB (Financial Reporting)	Track and depreciate all Fixed Assets for the Annual Comprehensive Financial Report (ACFR).	Automates straight-line depreciation for assets meeting the capitalization threshold (currently $5,000, increasing to $10,000 effective July 1, 2025).
OMB (Property Control)	Track Sensitive Assets below the capitalization threshold (Minor Inventory).	Tracks Sensitive Assets (e.g., portable IT, specialized tools) with full audit trails to prevent loss and satisfy internal control reviews.
ND DEQ (Environmental Quality)	Maintain inventory information and compliance records for public water systems (Safe Drinking Water Act).	Provides inventory, condition assessment, and maintenance logs necessary to meet ND DEQ requirements for system sustainability.
NFPA 1851 (Fire)	Track inspection and maintenance history for Personal Protective Equipment (PPE).	Logs all cleanings, repairs, and inspections for turnout gear, ensuring continuous NFPA 1851 compliance.
ND Secretary of State	Maintain strict Chain of Custody for voting equipment (N.D.C.C. 16.1-06-25) and certify security.	Logs every movement of election equipment with timestamps and digital seal records, ensuring integrity for Logic and Accuracy Testing.
ND DPI (Education Grants)	2 C.F.R. Part 200 compliance, requiring detailed property records for federal grants.	Provides auditable inventory records for equipment bought with federal E-Rate, ESSER, and Title I funds.

Section 3: Detailed Compliance Frameworks

1. Financial & Government Compliance (GASB 34)

The Requirement: The North Dakota Office of Management and Budget (OMB) oversees fixed asset policy. The capitalization threshold for equipment is currently $5,000, though state policy is moving toward $10,000 (effective July 1, 2025).

The Asset Panda Solution:

• Capital Assets: Asset Panda is the system used to track assets over the required capitalization threshold. It automates depreciation and tracks asset status, fulfilling GASB 34 and OMB reporting requirements.

• Sensitive/Minor Inventory: The OMB and the ND University System recommend tracking Minor Equipment or Sensitive Assets (e.g., items under $10,000, like laptops or microscopes). Asset Panda specializes in providing the necessary minor equipment tag accountability.

Micro-Scenario: The ND Department of Health procures new lab equipment for $7,500. After July 1, 2025, this item will not be capitalized. Asset Panda continues to track it as Sensitive Equipment (Minor Inventory) to ensure it is audited and secured, providing accountability despite the higher state threshold.

2. Public Works, Utilities & Infrastructure

Agency Definitions:

• ND DEQ: North Dakota Department of Environmental Quality.

The Requirement: The ND DEQ requires public water systems to maintain compliance with the Safe Drinking Water Act (SDWA), which relies on sound operational practices and adequate inventory information management.

The Asset Panda Solution: Asset Panda helps utilities comply by documenting and tracking critical infrastructure assets (pumps, treatment facilities, distribution networks). This provides a verifiable record of maintenance, condition, and remaining useful life, which is essential data for ND DEQ compliance and operator certification standards.

3. Public Safety & Emergency Management

The Requirement: Law enforcement agencies must maintain strict accountability for weapons, vehicles, and equipment. Fire departments must meet NFPA 1851 standards.

The Asset Panda Solution:

• Law Enforcement: Asset Panda provides an immutable digital log for firearms and tactical gear, tracking assignments, service history, and inspection dates, supporting operational efficiency and compliance.

• NFPA 1851 (Fire): For fire departments, Asset Panda tracks the lifecycle of PPE (turnout gear), logging every cleaning, inspection, and repair to meet NFPA 1851 standards.

4. Election Integrity (Secretary of State)

The Requirement: The ND Secretary of State mandates that election equipment is certified and requires strict Chain of Custody documentation. Tampering with or unauthorized access to election equipment is a Class C felony (N.D.C.C. § 16.1-06-25).

The Asset Panda Solution: Asset Panda is used by county auditors and election officials to implement digital chain of custody procedures. It creates a timestamped audit log documenting the serial number and movement of tabulators and media, guaranteeing the asset's integrity for Logic and Accuracy Testing and post-election review.

5. Education (ND DPI & University Systems)

Agency Definition:

• ND DPI: North Dakota Department of Public Instruction.

The Requirement: School districts must comply with ND DPI rules and Uniform Guidance (2 C.F.R. Part 200), requiring property records and a physical inventory for equipment purchased with federal funds (E-Rate, ESSER, Title I).

The Asset Panda Solution: Asset Panda is a powerful tool for E-Rate and federal grant compliance. It tracks the detailed inventory required for assets, manages the assignment of 1:1 student devices, and generates the specific reports required by the ND DPI for fiscal monitoring.

6. Healthcare Compliance

The Requirement: North Dakota healthcare providers must ensure that physical assets are managed to protect sensitive data and patient safety.

The Asset Panda Solution: Asset Panda meets the HIPAA Security Rule's physical safeguard requirements by providing a complete audit trail for the location, assignment, and status of all hardware (like laptops and workstations) and media that handle ePHI.

Section 4: Frequently Asked Questions (FAQ)

Q: Is Asset Panda authorized for use by North Dakota state agencies? A: Yes. Asset Panda is available on the NASPO ValuePoint cooperative contract, simplifying the procurement process through the OMB State Procurement Office. It is also SOC 2 Type 2 certified and HIPAA compliant.

Q: Does Asset Panda satisfy North Dakota's competitive bid laws? A: Yes. Purchasing through the NASPO ValuePoint contract satisfies competitive bid requirements, streamlining the acquisition of IT software and cloud services for state and local entities.

Q: Can Asset Panda track assets for GASB 34 reporting? A: Yes. Asset Panda is specifically designed to track the acquisition cost, useful life, and depreciation of Fixed Assets, generating the data needed for GASB 34 compliance and OMB reporting.

Q: Does Asset Panda track sensitive items below the $5,000 threshold? A: Yes. Asset Panda is ideal for tracking Sensitive Assets (Minor Inventory) that require enhanced accountability and internal control, as defined by OMB policy.

Glossary of North Dakota Compliance Terms

• ND DOA: North Dakota Department of Administration.

• ND DEQ: North Dakota Department of Environmental Quality (Regulates water systems).

• ND DPI: North Dakota Department of Public Instruction.

• GASB 34: Governmental Accounting Standards Board Statement No. 34 (Financial reporting standard).

• NASPO ValuePoint: Cooperative purchasing contract utilized by the state for cloud software.

• OMB: Office of Management and Budget (Central financial and policy authority).

• Sensitive Assets: Tangible property valued under the $10,000 threshold that requires inventory control (Minor Inventory) for security.

To see how Asset Panda can be configured to meet your specific compliance and procurement needs, schedule a demo with our team.